Club Policies

Highland Lakes Flyers Club
AMA 2317

Policy For Accidents Involving Model Aircraft At Hank Nilsen Field Or At Offsite Club Sponsored Functions
September 30, 2004

In the event of incidents involving model aircraft, where a financial loss or expense is incurred, either through injury or property damage, club members are required to make arrangements for full settlement of any financial loss or expense as soon as possible after the occurrence. By arrangement, it is to be understood that any arrangement would include a full reimbursement or an agreeable schedule of reimbursement ultimately resulting in full reimbursement.

Within thirty days of the incident, the club member determined to be responsible for the loss must make satisfactory arrangements for full reimbursement to the party suffering the loss. It is understood that full reimbursement means an amount of money equal to the financial loss or expense, but not exceeding actual cost of medical expenses, repairs, or replacement, if repairs are not possible. If an arrangement for reimbursement satisfactory to all parties has not been reached within thirty days of the incident, the party responsible for the loss will be indefinitely suspended from flying activities until the next business meeting of the membership convenes. At this meeting, members will vote on whether or not to involuntarily terminate the suspended party. If the responsible party fails to live up to any portion of a schedule for reimbursement, that will be considered cause for suspension of flight privileges and involuntary termination of club membership. In no case will flight privileges be restored until the suspended member meets his / her financial obligations.

Solely at the discretion of the party experiencing financial loss, the member causing the loss or expense may be forgiven for a portion of the loss, or even for all of the loss. It is incumbent on all involved parties to fully inform HLF’s president concerning settlement arrangements.

In the event where circumstances concerning an incident may not be adequately witnessed or clearly understood, the club’s officers are empowered to use discretion in administering this policy.

The purpose of this policy is to provide incentive for timely resolution in the event of accidents. It is not intended to replace any legal remedies involved parties may wish to pursue.

Guest Flyer Policy

 At the July 11, 2005 meeting, members approved a new policy concerning guest flyers. This policy does not conflict with AMA's Intro Pilot Program where an individual is in the process of obtaining AMA membership prior to joining Highland Lakes Flyers as a dues paying member.

All guest solo flyers must be AMA members, must sign HLF's Guest Agreement form, and must demonstrate adequate flight skills to HLF's Safety Committee. Where these requirements are met, each individual guest flyer will be allowed to fly three days out of each calendar year. Where flying is not on consecutive days, a new Guest Agreement Form must be executed prior to commencing flying activities. If a guest flyer wishes to fly on more than three occasions per year, he / she will have the option of joining the club as an Active (adult) or Junior (youth) member, or, if qualifying, as an Associate Member.

To accommodate individuals who might be seasonal visitors to the area, an Associate Membership category was approved at the July 11th meeting. Qualifying individuals must maintain their primary residence outside the State of Texas. Texas residents are ineligible for this membership category. Annual dues were established at $40.00 per year, with the year beginning June 1st and running through May 31st of the following year. An application fee will not be assessed. There will be no proration of dues. Dues for this category may periodically be subject to change. Associate Memberships do not include voting privileges in club matters. Associate Membership renewal will be at the initiative of the individual. Renewal notices will not be issued by the club.

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